The short answer
To run a virtual auction, host a live video event, present each item with its story, and let guests bid on screen in real time while an auctioneer keeps the energy up. Close each item with a countdown, then send each winner an invoice or payment link. R-Link Studio has an Auction element with live bidding on screen, so supporters bid without leaving the event.
Silent auction vs. live virtual auction
A silent auction runs for days on a bidding website. It’s easy, but it rarely creates excitement.
A live virtual auction happens during your event. Guests watch the bids climb on screen, the host tells the story behind each item, and the competition raises more for your cause.
How to run a live virtual auction, step by step
- 1
Choose a few strong items
Pick 5 to 10 items people will compete for: experiences, unique access and local favorites work well.
- 2
Set opening bids and increments
Decide each item’s starting price and how much each new bid must go up. In R-Link you can also set a reserve price and a buy-now price.
- 3
Plan the run of show
Open with your mission, then alternate stories and auction items so the energy builds.
- 4
Put bidding on screen
Show each item with live bidding in the room. In R-Link, the Auction element displays the current bid as guests place theirs.
- 5
Close with a countdown
Use an on-screen Timer for the final seconds of each item. Countdowns drive last-minute bids.
- 6
Collect from winners and thank donors
Each winner submits a payment request in the room; follow up with an invoice or payment link. Give everyone else a way to give, like a QR code to your donation page.
Online silent auction vs. live auction in R-Link
| Online silent auction | Live auction in R-Link | |
|---|---|---|
| Where bidding happens | A separate bidding site | On screen during the event |
| Energy | Quiet, spread over days | Live, with a host and countdowns |
| Winners | Notified after the auction closes | Submit a payment request on the spot; you send the invoice |
| Guests who don’t win | Often leave without giving | Can scan a QR code to donate |